|Satisfactory Academic Progress (SAP)|
Federal regulations require that students adhere to Satisfactory Academic Progress (SAP) standards to maintain eligibility for financial aid at Dillard University. Beginning for the 2013-2014 academic year, the following policy has been implemented. This policy is subject to change.
Satisfactory Academic Progress for
Satisfactory Academic Progress is defined as passing a required number of hours and achieving a required grade point average (GPA) during any semester or academic year. Dillard University minimum progress standards will be reviewed once at the end of every semester. All semesters attended including all credits accepted and transferred to Dillard must be considered in making a satisfactory progress determination without regard to whether or not the student received aid in a given semester. Also, Academic Progress through Academic Affairs and Financial Aid SAP are independent and separate from one another. Please see the Office of Academic Affairs for the policy on Academic Probation.
There are three components to the University’s SAP policy:
Component 1: Qualitative Standard (GPA)
Each student must meet the cumulative grade point average to remain eligible for federal aid:
Note that this is based on attempted, not earned credits
IMPORTANT! Regardless of hours attempted and earned, every student must have earned a cumulative 2.00 grade point average by the end of their second academic year.
Component 2: Quantitative Standard (Ratio)
Each student must successfully pass a minimum of 70% of their credit hours attempted during the preceding semester at the University (rounded to the next highest number). Ratio will be evaluated at the end of the given semester. All grades are counted when calculating ratio, including: Drops, Withdrawals, Incompletes, F, WF, FA, repeated and P for non-credit remedial coursework will be counted toward the hours attempted. Transfer credits are also used in determining compliance with the University’s SAP Policy.
Component 3: Maximum Time Frame
Students are expected to complete degree requirements within a reasonable time-frame based on the average length of their program. Students must complete graduation requirements in no more than 150% of the average length of their program: For example: students requiring 124 credits to graduate from a program may not attempt more than 186 hours and still receive aid. In the event the student elects to change his/her major, all attempted hours, including transfer hours, will be counted in the evaluation of the 150% time- frame.
Warning, Probation, Appeal, Suspension:
Students who fail to maintain the required SAP standards will be granted a WARNING. During the warning period, student may still receive Financial Aid. If the student does not improve the student will be placed on PROBATION. During the probation period the student is not eligible for financial aid; however, the student may submit a letter of APPEAL to continue receiving aid. If an appeal is approved, during the probationary period, the student may receive aid and must achieve a 2.00 semester GPA and successfully pass 70% of the hours attempted during this period. If the required standards for SAP are not met after the probationary period, the student will be placed on financial aid SUSPENSION and will not be granted an additional appeal.
Students with extenuating circumstances may appeal to have financial aid reinstated. Examples of extenuating circumstances include the student's prolonged illness, under doctor’s care or an accident requiring hospitalization or prolonged absence from class. Death of an immediate family member or prolonged illness of a dependent child may be considered grounds for an appeal.
1. Obtain, complete and submit the SAP Appeal Form.
2. Write a detailed letter explaining your circumstance and submit along with the SAP Appeal Form.
3. Obtain and submit all documentation to substantiate the basis of your appeal. Documents must be submitted with the SAP Appeal Form and written statement.
No appeals will be accepted without documentation. Students will be notified in writing of the outcome of the appeals procedure. If your financial aid appeal is denied, the student may submit a written request to the Financial Aid Director to have their appeal re-evaluation; justification will be required along with additional supporting documents.
The SAP Appeal's Form is located under the Documents & Forms tab to the left. All students who fail to maintain SAP but demonstrated an extenuating circumstance may submit a SAP Appeal. The Appeal Form must be submitted along with a written statement explaining their circumstance and appropriate documentation which substantiate the nature of the appeal.
Generally, there is only one (1) appeal granted to a student during their academic enrollment at Dillard. However, only due to extreme circumstance an additional appeal can be considered. Therefore, students can be granted a maximum of two (2) approved appeals consideration during the students enrollment.
REGAIN/RE-ESTABLISH ELIGIBILITY: Student can regain eligiblity by meeting the SAP criterion on their own merit.
Students must achieve the acceptable grades and/or credit progression to get back into compliance with SAP.
Students may be required to meet the following criteria (subject to change):
(1) Complete coursework at your own expense and meet the minimum semester hours and GPA. Staying out of school a semester or transferring additional credits from another institution will not change your eligibility status. For more information on Satisfactory Academic Progress for Financial Aid, Contact the Office of Financial Aid and Scholarships.
(2) Complete an Academic Success Action Plan.
DON'T GET ZAPPED BY SAP!