|Satisfactory Academic Progress (SAP)|
Federal regulations require that students adhere to Satisfactory Academic Progress (SAP) standards to maintain eligibility for financial aid at Dillard University. Beginning for the 2013-2014 academic year, the following policy has been implemented. This policy is subject to change.
Satisfactory Academic Progress for
Satisfactory Academic Progress is defined as passing a required number of hours and achieving a required grade point average during any semester or academic year. The minimum progress standards will be reviewed once at the end of every semester. All semesters attended including all credits accepted and transferred to Dillard must be considered in making a satisfactory progress determination without regard to whether or not the student received aid in a given semester. Also, Academic Progress through Academic Affairs and Financial Aid SAP are independent and separate from other. Please see the Office of Academic Affairs for the policy on Academic Probation.
There are three components to the University’s SAP policy:
Component 1: Qualitative Standard
Each student must meet the cumulative grade point average to remain eligible for federal aid:
Note that this is based on attempted, not earned credits
Regardless of hours attempted and earned, every student must have earned a cumulative 2.00 grade point average by the end of their second academic year.
Component 2: Quantitative Standard
Each student must successfully pass a minimum of 70% of their credit hours attempted during the preceding fall and spring semesters at the University (rounded to the next highest number). Drops, Withdrawals, Incompletes, repeated and non-credit remedial coursework will be counted toward the hours attempted. Transfer credits are also used in determining compliance with the University’s SAP policy
Component 3: Maximum Time Frame
Students are expected to complete degree requirements within a reasonable time-frame based on the average length of their program. Students must complete graduation requirements in no more than 150% of the average length of their program: For example: students requiring 124 credits to graduate from a program may not attempt more than 186 hours and still receive aid. In the event the student elects to change his/her major, all attempted hours, including transfer hours, will be counted in the evaluation of the 150% time- frame.
Warning, Probation, Appeal, Suspension:
Students who fail to maintain the required SAP standards will be granted a WARNING. During the warning period, student may still receive Financial Aid. If the student does not improve the student will be placed on PROBATION. During the probation period the student is not eligible for financial aid; however, the student may submit a letter of appeal to continue receiving aid. If an appeal is approved, during the probationary period, the student may receive aid and must achieve a 2.00 semster GPA and successfully pass 70% of the hours attempted during this period. If the required standards are not met after the probationary period, the financial aid will be SUSPENDED. Students who do not meet SAP requirements after the probationary period will not be granted an additional appeal. To REGAIN ELIGIBILITY, the student must achieve the acceptable grades and/or credit progression to get back into compliance with SAP.
Students with extenuating circumstances may appeal to have financial aid reinstated. Examples of extenuating circumstances are prolonged illness under doctor’s care or an illness or accident requiring hospitalization or prolonged absence from class. Death of an immediate family member or prolonged illness of a dependent may be considered grounds for an appeal.
1. Obtain, complete and and submit the SAP Appeal Form.
2. Write a detailed letter explaining your circumstance and submit with the SAP Appeal Form.
3. Obtain and submit with the Appeal's Form, all documentation to substantiate the basis of your appeal.
No appeals will be accepted without documentation. Students will be notified in writing of the outcome of the appeals procedure. If your financial aid appeal is denied, you may submit a written request to the Financial Aid Director to have your appeal re-evaluation; justification will be required along with additional supporting documents. To reestablish eligibility, you may be required to meet one of the following criteria (subject to change):
(1) Complete coursework at your own expense and meet the minimum semester hours and GPA. Staying out of school a semester or transferring additional credits from another institution will not change your eligibility status. For more information on Satisfactory Academic Progress for Financial Aid, Contact the Office of Financial Aid and Scholarships.
(2) Complete an Academic Success Action Plan.
Satisfactory Academic Progress (SAP) appeal form