Dillard University, classified by the Carnegie Commission on Higher Education as a balanced arts and sciences/profession institution located in the culturally rich and diverse city of New Orleans, Louisiana, announces the position of Associate Vice President for Academic Affairs.
Job Description: Reporting to the Vice President for Academic Affairs, the Associate Vice President serves as the chief operations officer for the Division. In this capacity, the Associate Vice President is responsible for the administrative and leadership functions for academic matters relating to budget and fiscal resources, personnel, facilities, academic technology infrastructure, security and emergency management, Hazmat and health and safety issues in classrooms and laboratories. The Associate Vice President is a member of the Deans Council and serves as liaison for the Division of Academic Affairs with the Divisions of Business and Finance, Enrollment Management, and Student Success in matters pertaining to the academic mission of the university. The Associate Vice President plays a key role as a principal advisor to the Vice President in matters of academic policy and represents and speaks for the Vice President in all matters as necessary and appropriate.
Duties and Responsibilities: Provides administrative leadership in implementing and managing budgets and personnel within the Division of Academic Affairs; develops strategies, procedures and policies, in concert with Facilities Management and Information Technology and Telecommunications, to maintain safe and appropriate facilities, technology and equipment necessary to support the academic mission of the university in concert with the university’s strategic plan; works with the Vice President for Academic Affairs on policy and procedural matters that impact the academic programs of the university; maintains collaborative relationships with the various university administrative units that deliver support for academic programs and activities; oversees the design and content management of the Academic Affairs website; maintains calendars, listservs, and other tools that support effective communication within the Division and between the Division and the rest of the university; represents the Division as a member of the university Threat Assessment Management Group and the admission selection committee; serves as the university’s Accreditation Liaison Officer; develops articulation agreements and MOUs; performs other tasks as assigned by the Vice President for Academic Affairs. This is a 12-month administrative position.
Essential Duties and Functions of the Associate Vice President for Academic Affairs:
1. Work collaboratively with faculty and the administration to develop and implement academic policies and procedures.
2. Ensure the timely response of the deans and faculty to the Vice President for Academic Affairs’ (VPAA) instructions and directions.
3. Work closely with the registrar to ensure students’ academic issues are resolved in a timely manner.
4. Assist with writing the Division of Academic Affairs annual report.
5. Serve as the university’s accreditation liaison to the Southern Association of Colleges and Schools.
6. Assist with maintaining faculty files, including documents supporting the employment and academic credentials of faculty in accordance with university policy on credentials.
7. Assist deans and chairs with creating, implementing, and assessing courses and curriculum.
8. Assist deans and chairs with implementing course and program improvements based on planning, goal setting, and assessment.
9. Assist deans and chairs with supervising student academic advisement, including course scheduling, ongoing curriculum/grade tracking, and graduation audits.
10. Track the academic programs evaluations and majors and advise the Deans of a plan of improvement.
11. Assist deans and chairs with preparing term and annual schedules of classes for inclusion in the master schedule of courses.
12. Collaborate with the registrar to plan the Final Exams schedule.
13. Provide administrative oversight to the coordinator of instructional technology.
14. Ensure yearly update and awareness of Division of Academic Affairs Emergency Preparedness Plan.
15. Collaborate with deans and chairs to develop articulation agreements and MOUs.
16. Attend meetings of the Threat Assessment Management System group.
17. Attending meetings with admission selection committee.
18. Attend Academic Affairs meetings with the VPAA and other Academic Affairs personnel as scheduled.
19. Serve on university committees and community boards as required.
20. Provide overall supervision of buildings and other facilities assigned to the Division of Academic Affairs.
21. Oversee student evaluations of instructors/courses and maintain evaluation forms and analyses of evaluations.
22. Oversee students’ grievances and keep records of student issues and concerns.
23. Support university economic development activities as needed with observations to the vision and mission of the university as a religious affiliated campus.
24. Participate actively in community activities and encourage Division of Academic Affairs faculty and staff to participation in the same.
25. Oversee the closing calendar of the academic semester and ensure the submission of the faculty roll books and archive them in the archive control room in the Office of Academic Affairs.
26. Perform other duties and strategic tasks as deemed necessary and assigned by the VPAA.