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Deselection Policy

Deselection, also known as weeding, is an essential process that ensures the Will W. Alexander Library’s collection remains relevant, accessible, and high-quality by removing outdated, redundant, or underutilized materials. This process improves space utilization, enhances collection usability, and supports emerging research needs.

Criteria for Deselection

Materials may be considered for removal if they meet one or more of the following conditions:

  • Obsolescence – Information is outdated, inaccurate, or superseded by newer editions.
    • Three years for Nursing materials per Dean of College of Nursing
    • Three years for Business materials per Dean of College of Business
  • Low Usage – Items that have not been checked out or accessed digitally in 5 years without justifiable academic value.
  • Physical Condition – Materials that are damaged, missing pages, or beyond repair, unless they have historical or research significance.
  • Duplication – Multiple copies of a title with low demand.
  • Relevance – No longer aligned with current curriculum or research priorities.
  • Format Issues – Older media formats (e.g., VHS, microfilm) that are inaccessible due to lack of necessary technology.

 

Deselection Process

  • Usage Review – The library council conducts an annual assessment (each Spring) of circulation and digital usage data.
  • Librarian & Faculty Input – The Library Council collaborates to identify materials for deselection.
  • Council Approval – The council meets annually (each Spring) to review deselection proposals and make final decisions.
  • Removal & Reallocation – Deselected materials are either:
    • Transferred to archives if they have historical or special significance.
    • Donated to academic institutions, local libraries, or nonprofit organizations.
    • Recycled if they are damaged or obsolete.

 

Continuous Evaluation & Policy Review

To ensure the effectiveness of the deselection and acquisition process, Will W. Alexander Library:

  • Conducts an annual review of acquisitions and deselections to maintain a balanced and dynamic collection.
  • Utilizes faculty and student surveys to assess the relevance of materials.
  • Reviews policies every three years to incorporate best practices and evolving academic needs.

 

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